Budgeting
Some esports events may have a budget, while others may have very little or no budget at all. In many school or small-scale events, organisers must work with limited resources.
Understanding how to budget effectively is important because it helps organisers make sensible decisions, prioritise spending, and get the most value from the resources available. Even with a small or zero budget, careful planning can still lead to a successful esports event.
Understanding Event Costs
Every part of an esports event can involve costs. Some costs may be free, while others can be expensive depending on the choices made.
Organisers must consider whether resources are already available or if they need to be purchased or hired. Making smart decisions helps keep the event within budget.
Examples of Cost Differences
| Item or Decision | Possible Cost | Explanation |
|---|---|---|
| Using school computers | £0 | Existing equipment can be used at no cost. |
| Buying new computers | £1,600+ each | Purchasing new PCs is expensive and usually unrealistic for small events. |
| Free-to-play game | £0 | No purchase required for participants or organisers. |
| Paid game | £40–£60 per copy | Multiple copies may be needed, increasing costs. |
| Classroom venue | £0 | No hire cost for school events. |
| External venue hire | £100+ | Costs vary depending on size and location. |
| School internet | £0 | Existing internet access is usually included. |
| Specialist internet setup | £200+ | May be required for large or professional events. |
When working with a small or no budget, organisers should:
- Use existing equipment where possible
- Choose free venues and software
- Keep event formats short to reduce resource use
- Consider sponsorship to reduce costs