Roles
Running an esports event usually requires a team of people working together. Each person is given specific roles to help the event run smoothly and to ensure no single person is responsible for everything.
In smaller or classroom-based events, one person may take on multiple roles. It can also be beneficial to assign roles based on individual strengths, such as communication, organisation, or technical skills.
Clear roles help improve teamwork, reduce confusion, and increase the success of the event.
Example Roles in an Esports Event
Not all esports events will require every role listed below. The roles used depend on the size, scale, and purpose of the event.
Event or Team Manager
Responsibilities:
Oversees the planning and running of the event. Ensures schedules are followed, roles are coordinated, and problems are addressed quickly.
Skills and qualities:
Organisation, leadership, decision-making, time management.
Marketing and Design Lead
Responsibilities:
Creates posters, digital graphics, and announcements to promote the event. Helps make the event visually appealing and easy to understand.
Skills and qualities:
Creativity, basic design skills, attention to detail, communication.
Communications Lead
Responsibilities:
Acts as a point of contact for players, staff, and attendees. Shares information about rules, timings, and changes during the event.
Skills and qualities:
Clear communication, confidence, approachability, problem-solving.
Registration and Promotion Coordinator
Responsibilities:
Manages player sign-ups and keeps accurate records of participants. Helps ensure the correct number of players and teams are prepared.
Skills and qualities:
Organisation, reliability, attention to detail, basic data handling.
Technical Support Lead
Responsibilities:
Sets up and tests equipment before the event and fixes technical issues during the event. Ensures games, hardware, and internet connections work correctly.
Skills and qualities:
Technical knowledge, patience, problem-solving, adaptability.
Sponsorship or External Liaison
Responsibilities:
Communicates with sponsors or supporting organisations. In school events, this may involve working with staff or departments providing resources.
Skills and qualities:
Professional communication, organisation, confidence, reliability.
Shoutcaster or Commentator
Responsibilities:
Provides live commentary during matches to engage the audience. Explains gameplay, highlights key moments, and builds excitement.
Skills and qualities:
Clear speaking voice, confidence, game knowledge, enthusiasm.
Audience Management
Responsibilities:
Manages spectators by encouraging appropriate behaviour, directing seating, and supporting event safety.
Skills and qualities:
Responsibility, communication, calmness, authority.
Entry and Registration Checker
Responsibilities:
Checks registrations, tickets, or attendance lists to ensure only approved participants or spectators take part.
Skills and qualities:
Attention to detail, organisation, clear communication.
Choosing the right roles helps an esports event run smoothly. Not every event needs every role, and roles should be chosen to match the size and purpose of the event. For example, if there is no audience, an audience manager would not be needed. Matching roles to the event helps avoid confusion and makes better use of the team involved.